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Pool Brain vs Paythepoolman
Pool Brain charges a base fee plus a fee per field technician. Paythepoolman charges a base fee plus a small fee per technician. Which is cheaper depends on how many technicians you have.
Monthly subscription cost by company size
| Company size | Pool Brain | Paythepoolman | Cheaper |
|---|---|---|---|
| 50 pools, 1 tech, 0 office | $115 estimate | $65 | Paythepoolman |
| 100 pools, 1 tech, 1 office | $115 estimate | $65 | Paythepoolman |
| 200 pools, 3 techs, 1 office | $245 | $95 | Paythepoolman |
| 400 pools, 4 techs, 1 office | $310 | $110 | Paythepoolman |
| 600 pools, 5 techs, 2 office | $375 | $125 | Paythepoolman |
| 1000 pools, 8 techs, 2 office | $570 | $170 | Paythepoolman |
Monthly billing, subscription only, no add-ons. Run your exact numbers →
Side by side
| Feature | Pool Brain | Paythepoolman |
|---|---|---|
| Billing | $50/mo base for unlimited office users plus $65/mo per active field technician. Both figures are the defaults in the pricing calculator script on poolbrain.com/pricing (checked 2026-10-16); the page draws the visible number with JavaScript. | $50/mo base plus $15/mo per technician. Adding customers never raises the bill. |
| Add-ons | Vendor says all features and free setup included. | Branded customer app (Pool Junction) and payroll are extra; text credits extra. |
| Payment fees | Not stated. | Optional $1.50 convenience fee per card payment, paid by the customer. |
| Chemical tracking | ✓ Listed | ✓ Listed |
| Route optimization | Not confirmed | ✓ Listed |
| QuickBooks | Not confirmed | ✓ Listed |
| Customer portal | Not confirmed | Not confirmed |
| Best for (our take) | Larger multi-tech pool companies wanting strict tech workflows | Budget-conscious pool routes |
| Source | Pool Brain pricing ↗ (Some links may earn us a referral fee. It doesn't change our prices or rankings.) (2026-10-16) | Paythepoolman pricing ↗ (Some links may earn us a referral fee. It doesn't change our prices or rankings.) (2026-10-16) |